Privacy Notice

Privacy Notice for Parents and Carers

At Ravensbury Community School, we need to keep some personal information about your child to help us support their learning, wellbeing, and safety.

The Headteacher is responsible for keeping this information accurate and secure. Please let us know if any of your child’s details change, so we can keep records up to date.

Who can see your child’s information?

• School staff can access your child’s records to do their jobs.

• Sometimes, we may share information with other people involved in your child’s care—but only when necessary and with appropriate safeguards.

• Everyone who has access to your child’s records is trained to keep information confidential and secure.

We will never share your child’s details over the phone, fax, or email unless we are sure we are speaking to you. We also won’t share information with friends or family without your permission.

Why we collect information

We collect and use your child’s information to:

• Support their learning

• Monitor progress and report to parents

• Provide pastoral care

• Assess and improve our services

• Follow the law

• Help with decisions for their future education

• Manage school admissions and waiting lists

The information we collect may include:

• Name, contact details, and unique pupil number

• Ethnicity, language, nationality, and free school meal eligibility

• Attendance records

• Assessment and exam results

• Special educational needs and support received

• Medical information

• Photographs

• Safeguarding information

• Payment details

Some information is mandatory, while some is optional. We will always tell you which information you must provide and which is your choice.

How we store information

We keep records securely, both on computers and in paper files. We retain information for a set period—up to 6 years after your child leaves primary school.

Sharing information

We do not share information without your consent unless the law requires it or it is necessary for your child’s safety or wellbeing.

We routinely share information with:

• Schools or colleges your child moves to

• The local authority

• The Department for Education (DfE)

• Our regulator, Ofsted

Our systems and any third-party services we use comply with GDPR, and we only allow access with your permission.

For more information about how the DfE collects data, visit: Gov.uk Data Collection

Your rights

Under GDPR, parents and children have the right to:

• See the information we hold about you or your child

• Request corrections to inaccurate data

• Object to certain types of data processing

• Request deletion or restriction of data in some cases

• Claim compensation if your data is misused

To make a request or ask questions, contact our Data Protection Officer:

Global Policing Limited

• Email: datarequests@globalpolicing.co.uk

• Website: www.globalpolicing.co.uk/data

• Telephone: 0161 510 2999

If you have concerns about how we handle your data, please contact us first, or you can contact the Information Commissioner’s Office.